TRACS information updated August 28, 2012
Occasional Teaching Jobs
All occasional teaching jobs will be assigned via telephone call out:
- Evening call out (Sunday to Thursday) - 6:00 - 9:00 p.m.
- Morning call out for Secondary - 5:30 a.m. to 1:00 p.m.
- Morning call out for Elementary - 6:00 a.m. to 1:00 p.m.
Article 13.10: Procedure
A procedure for Article 13.10 (removal from OT list) was agreed to by both parties. Please review the new procedure by clicking here.
It is imperative that you continue to document refusals, declines, cancellations, etc. (date, school, F or H day, teacher, grade, and reason(s) in case the Board requests your reasonable grounds. If you are unable to work, please make yourself “unavailable” so that the system does not take the time to call you needlessly.
Updating your TRACS profile.
Article 13.08 (a) (b) states that Occasional Teachers can update their profile in the months of September and February. A classification/location update form has been created to assist in updating your profile. Log into WebTRACS for the directions and the update form.
Snow Days / Bus Cancellations & Your Responsibilities
See WebTracs, click on General Information - Inclement Weather
Make yourself unavailable on TRACS if unable to work!
From
the collective agreement:
13.09 An Occasional Teacher who is included on the Occasional Teacher List shall make herself/himself available for assignment or otherwise provide reasonable grounds for refusing such assignment.
13.10 An Occasional Teacher who refuses three (3) or more assignments within a period of twenty (20) school days and does not provide reasonable grounds for refusing such assignment or who cannot be contacted for assignments during a period of twenty (20) school days shall be deemed to have resigned from the Occasional Teacher List. See NEW PROCEDURE as of March 9th, 2011!
Web User: PIN Reminder
Users can submit a PIN Reminder request on the Web. The user must have their email address in their profile or an error message will display on the screen.
A “Forgot your PIN?” link has been added to the Sign-In page to support users who want to log into SmartFindExpress, but have forgotten their PIN. The PIN reminder link is located next to the PIN field. The PIN # will be sent to the email address provided.
Read the PDF note explaining the PIN reminder procedure
WebTracs: 
Evening call out will be from 6:00
to 9:00 p.m. with a morning call out from 5:30 a.m. for Sec. and 6:00
a.m. for Elem. OTs. The call out will be according to Article 13.05
that states unless an OT is specified/requested by a principal, OTs on
the A List will be given the first opportunity to accept all daily
assignments that are within their profile. If there are daily jobs
still available, OTs on the B List will be given opportunity to accept
those jobs.
Important Notice about Cancellations!
There appears to be a reduction in work this year. Although the reasons remain unclear at this time, it may be because:
a) the Board is using internal coverage; b) administrators are canceling jobs that have been assigned and accepted by our OTs; and c) administrators are canceling and re-creating the jobs under different job numbers.
If this has happened to you, please contact us immediately with the following information: Job #, school, teacher, grade/subject, date of job, and date of cancellation, if possible.
Your input is essential and will prove to be invaluable in our efforts to address this matter.
Secondary OTs
Should Secondary OTs receive more than 3.5 periods for a full day, please bring it to the administrator's attention (Article 14.03 & 15.02 b), do not argue, just comply. At the end of the school day, please forward your assignment sheet (make sure school name, date, & job # if possible, are on the sheet) to Jean Smylie, c/o OECTA - Occasional Teachers by Board courier.
Procedure: Emergency Situations
From time to time, a school may have an emergency situation arising that needs absences to be filled in short notice. The board has set up a procedure to cover this situation. Emergency situation memorandum.
EMERGENCY DAYS
As an occasional teacher working in an LTO position you are entitled to emergency days, under article 17.01 of the contract. These can be granted for a variety of reasons, including bereavement, weather (snow days), Family Illness, moving, graduation, religious holidays, and writing exams.